This policy provides a safe environment for all personnel (organisers, exhibitors, contractors, visitors) involved in RX events. WH&S is an important initiative and we ask for your support in our safety endeavours.

Simply read the policy document and complete Task 5 acknowledging you have read and understood the WH&S policy to RX by the due date.

Ensure that all personnel involved in your exhibit read this document and comply with the RX policy and procedures and/or have their own policy/procedures.

During the build-up and breakdown periods, your staff and sub-contractors should be constantly reminded by you of the need for vigilance regarding the health and safety of themselves and those working in their vicinity. Any violations or concerns regarding any of the above points should be reported to the hall floor manager or to the organising office.

• Shell Scheme Exhibitors
  If you have contracted the shell scheme package you are covered within our WH&S policy and are not required to complete the Custom Build/Modified Shell Approval - TASK 7. However, if you are planning to contract other services as part of your stand design, it is advised that you ensure that those contractors/suppliers have their own WH&S policy and follow safe practices - this declaration can therefore act as a guide for you in this regard. 

• Space Only Stands
  If you have elected to contract a space only stand, your stand, walls, signs, floor coverings, etc will need to be constructed and supplied. You are therefore required to complete ALL details within the Custom Build/Modified Shell Approval (Task 7).

It is the policy of RX to endeavour to seek the co-operation of all concerned in order to achieve the highest standards, in all aspects, of health and safety.

RX, along with each respective venue, has, within its scope of policies, a responsibility to ensure that safe working practices are maintained at all times, which includes ensuring that provision is made whereby persons other than the organiser's or venue employees are reminded of their responsibilities whilst working at the exhibition centre.

As an exhibitor, contractor or agent you have a duty under Work, Health and Safety Legislation to ensure that all personnel, contracted by you are aware that they have a responsibility, so far as is reasonably practicable, for the health, safety and welfare of all employees, and that any plant, or systems of work which may be used are, so far as is reasonably practicable, safe and without risks to health. This includes that all employees are provided with information, instruction, training and supervision to ensure not only their own health and safety, but also of others working or attending the vicinity.

Under Work, Health and Safety Legislation all exhibitors and contractors are required to carry out an assessment of the activities involving the use, handling and storage of hazardous substances within the workplace. As such, RX will undertake an assessment of how any substances used, handled or stored at an exhibition may affect others and if precautions are needed, to ensure that they are put into place.

You are also required to have in your possession a copy of your own Health and Safety policy and a copy of the Health and Safety policy document of each contractor employed by you which may be requested during the exhibition.

• A description of what is being demonstrated, length and frequency of demonstration
• MSDS on gases/liquids used, if any
• Confirmation that you will comply with Workcover/WHS regulations, where appropriate.
• Job Safety Analysis – completed and signed: Download JSA here
• All exhibits must, where they are not sufficiently stable as freestanding models, be properly secured to the floor or other structure.
• Floors on exhibit stands must be kept clear of articles or substances likely to cause persons to slip or trip.
• All electrical conductors must be properly installed by licensed electricians and adequately protected.
• Any stand incorporating a demonstration or exhibits providing a potential fire hazard must be constructed in approved materials. This applies particularly to the immediate area of the demonstration where a non-combustible material such as asbestos-free non-combustible building board or metal should be used.
• Exhibits must be positioned so that at no time do they protrude into the aisle (as a hazard to visitors)
• All machines must be guarded to the Australian health and safety standard which is normal for its operation in an industrial setting.
• Any person operating be fully attached equipment or machinery during the exhibition must hold the relevant certificate or licence as required by law.

• No more than one day’s supply of any dangerous goods shall be stored on a display stand or within the venue at any one time. All chemicals/gasses need to be secured and away from the public and all gases/chemicals need to be taken out of the hall each night for storage. Please advise Reed Exhibitions if you require this service.
• All dangerous goods are to be stored in the appropriate gas storage cage situated on the Loading Dock.
• PPE and safeguards are also required, where appropriate
• A fire extinguisher and/or fire blanket may also be required.
• No paint, oil, spirit, chemicals or other noxious substances shall be discharged into the sewage system. All such substances shall be collected and disposed of in a lawful manner
• Demonstrations should not be on the aisle frontage of your stand. There should be at the least, a 1 meter buffer zone (dependent on the size of your stand).
• All personnel should be trained in manual handling of gases
• Adequate ventilation on the stand is required, where appropriate.
• Forms and signs that need to be attached to the stand are: *Hotwork Permit - Welding, Cutting Demonstrations (issued by the venue upon receipt of the above information) *MSDS & Dangerous Hazard

Based on the details submitted to RX, the venue will issue a Hotwork Permit on site for your demonstration.

• No person shall demonstrate or operate a machine unless he/she has received appropriate training and clear instructions; both in relation to the operation of the machine and their responsibilities to members of the public in both a normal and emergency situation.
• Suitable, clearly visible and accessible emergency stop controls must be available.
• All sources of power to and from the machine including electrical, pneumatic and hydraulic, should be provided with an isolator which should be switched off when the machine is not actually being demonstrated by an authorised user.
• Adequate extraction or other equally effective methods must be provided for dust, chips and fumes. Where necessary, appropriate explosion release and fire prevention measures must be incorporated in this.
• Adequate lighting must be provided both for the machine and its surrounding area.
• Where appropriate, screens must be used to provide adequate eye protection to members of the public.
• Persons demonstrating machines must wear adequate personal protective equipment where appropriate.
• Where demonstrations are likely to create toxic or noxious fumes or unacceptable strong smelling odours in the hall consideration must be given to providing exhaust to the atmosphere. If the demonstrations are of very short duration and at infrequent intervals, then it may be possible to exhaust above a height of 6m into the hall. If the operation under demonstration is normally required by the health and safety authoritative to exhaust the fumes to the outside atmosphere then this principle will apply in the exhibition hall.
• Please arrange for bins to capture swarf, if required.

Send the application to demonstrate with above information to our Operations Team.

Motor vehicles or other mechanical appliances displayed within the exhibition areas must contain between 80% - 100% of a full tank of fuel, be totally free of any leaks and have a drip tray underneath while on display. A fire extinguisher must also be clearly visible on the stand. A set of keys must be given to the Operations Manager. Please contact our Operations Team to obtain permission to display a vehicle.